Health Retreat Design Team Meeting Notes

 

March 4, 2008

 

12:30PM - 2:00PM PST

Teleconference Call

 

Health Circle Objectives

  • Connect our current and ongoing learning

  • Share resources, tools, information and successful approaches to supporting, developing and connecting health leadership

  • Build relationships among leadership programs, researchers, and funders that strengthen our capacity to create health

 

Design Team Members Present on Call: Deborah Meehan, Claire Reinelt, Connie Chan Robison, Bruce Hoppe (joined for discussion on Social Network Mapping), and Bella Celnik

Design Team Members Unable to Join Call: Duffy Newman, Rachel Wick, and Joel Kreisberg

 

Design Team Check In

Design Team members checked in.

 

Retreat Objectives

A. What would be a more focused or deeper experession of our health circle objectives: to connect learning, share resources and build relationships?

B. What are two or three things that we hope would be the result of a successful retreat and when could we expect to see these outcomes?

 

Deborah shared with the team her realization, based on lessons learned from previous experience, of the importance of really drilling down and becoming very focused and clear on our objectives so that the design decisions are anchored more closely to the objectives; consequently, Deborah informed the team that she had refined the objectives (this was shared with the Design Team for their input prior to the Design Team meeting).  A profound need to help people work more effectively across silos came up over and over again, and led to the revised Desired Results on the Draft Design Health Circle Retreat.doc.  At the last retreat, we may not have allowed for enough time for people to link the Positive Deviance to their own work.

 

Connie wanted to underscore the piece that Deborah mentioned about "application" and call attention to the concern that we often allow for little or not time for this work to take place.  Take the idea and think about it in the context of our own work, and also allowing for the space and time for us to do that collectively.  Connie said that she appreciates that when attending LLC convenings, she always leaves with a new idea, application or tool.  A good question for us to ask, "What is the application?"

 

Claire added that she wanted to reword the second Objective (Share resources, tools, information and successful approaches to supporting, developing and connecting health leadership) and place the emphasis on application. 

Action(s)

Claire will put together a sentence replacing objective two placing the emphasis on "application"

 

Retreat Design

A. What are the design elements that would best support the retreat objectives and outcomes that we are hoping for?

B. Is there a learning theme that integrates the parts?

C. Do we needcatalysts to support any of these activities?

D. Who can facilitate the different parts of the retreat?

E. How will we document the retreat?

F. What kind of preparation would help participants engage more successfully with one another at the retreat?

 

In discussing the implications for the retreat design, Deborah asked what the design elements whould help us to achieve the stated objectives.  How do we effectively use resources and catalysts?  How do we expose people to new things that  might be useful and share with them how they can be used?  Deborah then reviewed the Draft Design and talked about an exercise that would potentially capture the voices of everyone in the room.  One suggestion was the use of imagery to introduce themselves.  Everyone would select an image they were drawn to as they were thinking about working across boundaries and then share what it was that drew them to that image.

 

Last year, participants really like the idea of using storytelling.  One of the deeper questions that could be addressed might be something that we all think is important, but find difficult to do.  In the afternoon, we could then move to Appreciative Inquiry: PolicyLink (Place Matters); U Theory work; The California Endowment's Boundary Crossing Work; Social Networking tools and how they link to the social media work LLC is beginning to take up; learning communities of 'unusual' suspect (i.e. Dorothy Meehan at Sierra Health Foundation).  How could we bring together a number of different resources that would provide a snapshot of what these different resources are; have those engaged in these things engage in a conversation with one another; then invite participants to self-select to talk with those who are using these resources. Deborah suggested that the following morning the Social Network Maps could be used to show people where their work intersects, and then have an application for some of the work we know participants are interested in.

 

Claire liked the way the design is being developed.  Connie thought that the progression of complexities provided for a nice flow.  The storytelling itself continues and is used as a means to bring everyone together to make connections, and then on to a deeper exploration.  How do we apply these tools to new territory, new ways of thinking, new partnerships?  The storytelling outlined in the proposed design is deeper and more intentional. 

 

What are useful resources to bring to people around this work?  What is the language that is compelling to people around this work (multi-stakeholder? boundary-crossing?)?  Are we using the right language?

 

What are the resources?  In developing the survey, Claire asked how we can help people who are all engaged in work in the health sector?  How can we connect them so they can share and utilize the resources?  The survey will be sent to the entire Health Circle listserv (not just those who will be attending the retreat).  She said there were many ways to analyze and look at the data.  Bruce Hoppe (who joined the call to talk about the application of Social Network Mapping to the retreat) added that we would be looking at peoples learning interest(s) and expertise and who are willing to share that with the community.  In this case, we would not be looking at people's relationships with one another, but what they want to learn and share.

 

Bruce asked whether, with his participation, we were hoping to have a discussion about network mapping or just to identify the resources/expertise in the room.  He asked about how much people needed to know about the creation of the material.  Claire asked whether we wanted to have time to go into the process and how it work, or lead people to the resources to learn how they can use the tools (network mapping).  Deborah thought the emphasis should be on the action, but also provide an opportunity for the learning piece as well.  She added that there were people in the Health Circle already doing interesting work on this, but others don't know that - the expertise is in the room.  It was suggested to provide the opportunity for those who might want deeper learning on social networking tools, etc. (bring the social network mapping to the alumni work, recruitment work).

 

Bruce recommended that as a result of the survey, what it is we want to learn should be very clear.  When looking at what peoples interests are, the hope is that one of the results will be that peoples overlapping interests (those that were not anticipated) will emerge.  Lift up some of the clusters, and illuminate some of those hidden, but shared interests.  Deborah asked whether there was a way to use the social network map to help people in 'real-time' find each other.  We want to help people make those connections that are sustained beyond the meeting.  Bruce responded he was thinking about the survey in terms of "I have" and "I want" lists. Connie thought we would need to get people to a place of understanding how this tool works for them in order for them to decide if it would be valuable to them.  Bruce said he could give a 15 minute introduction about the tool.  When we break into small groups where participants talk about the different tools, one could be on social network mapping.

 

 

Deborah also asked about how we were getting people to add their profiles to the website; and what were the technologies that would support that in a more sustained way?  Claire thought that after completing the survey, people would be directed to the site to complete their profiles.  She will check with Elissa.  Use of the poloaroids placed on construction paper as another way to connect: What are the one or two things you are most looking for?; What one or two things are you willing to share? Connie thought it was important to get folks around those commonalities right there in the meeting, and added that often people go back to work and don't pick it up.  She recommended that we be intential about time to sit down in groups of commonalities and interests.

 

Deborah asked if there were other possible resources addressing how to work across silos of fragmentation, etc.?  Connie said that Sierra Health was doing work around youth groups; study circles was another possibility.  Claire said that if the survey goes out early, we can ask people the question about resources.

 

Mobilization and Outreach

Deborah then asked if anyone had thoughts about the mobilization and the language we are using in our outreach materials. Claire thought that adding some language about 'systems' would be valuable.  Deborah then encouraged the Design Team to focus on doing some outreach.

 

Actions

  • Claire will check with Elissa about having folks go directly to the website to register after completing the survey

  • A list will be provided from the information extracted from the network map (it was thought the lines can be somewhat confusing)

  • Bruce will provide a proposal

  • Deborah will connect with Connie about doing some outreach with some of the Sierra Health youth groups

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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